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Office Manager

Reports To: Director of Finance and Administration

Location: Grants Pass, Oregon

FLSA Status: Exempt

Employment Type: Full-time (40 hours/week)

Salary Range: $50,000 – $54,000 annually, depending on experience

About Project Youth+

Project Youth+ is a mission-driven nonprofit organization dedicated to supporting underrepresented youth on their pathways to college, career, and life success. We provide wraparound services that promote equity, access, and opportunity. The Office Manager plays a key role in helping ensure our staff and programs run smoothly to best serve our students and communities.

Position Summary

The Office Manager supports the operational backbone of Project Youth+ by maintaining an efficient, organized, and welcoming office environment. Reporting to the Director of Finance and Administration, this role manages administrative systems, supports internal operations, and provides general assistance to staff across departments. The ideal candidate is a proactive problem-solver who brings structure, reliability, and a commitment to youth development and equity. While this is primarily an in-office role, Project Youth+ offers some flexibility for remote or hybrid work depending on organizational needs and the nature of tasks.

Key Responsibilities

Office & Administrative Support

·         Oversee daily office operations, including managing supplies, mail, equipment, and general upkeep.

·         Maintain organized filing systems (digital and physical), records management, and administrative documentation.

·         Support calendar coordination, scheduling, and logistics for staff meetings, trainings, and events.

·         Act as a central point of contact for office-related inquiries from staff, partners, and vendors.

·         Other duties as assigned

Facilities & Vendor Coordination

·         Liaise with property management and vendors to ensure office space is clean, functional, and safe.

·         Coordinate service calls and monitor maintenance needs for office equipment and shared spaces.

·         Oversee company vehicle fleet including service schedules and vehicle reservations calendar

Finance & HR Administration

·         Assist the Director of Finance and Administration with invoice processing, expense tracking, basic bookkeeping and audit processes.

·         Perform bank statement reconciliation

·         Process accounts receivable and payable

·         Code and approve staff company credit card charges

·         Help onboard new hires, including workstation setup, access to tools and systems, and orientation materials.

·         Support documentation for HR compliance, timesheets, and benefit-related records.

Technology & Systems Support

·         Coordinate with IT providers to troubleshoot and resolve technical issues.

·         Maintain inventory of office hardware, software, and equipment.

·         Support staff in using communication and collaboration tools such as Google Workspace, Zoom, and shared drives.

Event & Program Support

·         Provide logistical support for student programs, workshops, community events, and board meetings.

·         Prepare materials and supplies for program activities in collaboration with youth services staff.

·         Greet and support student and family visitors to the office in a warm and culturally responsive manner.

Qualifications

·         2+ years of experience in office management, administration, or operations support, ideally in a nonprofit or youth-serving environment.

·         Strong organizational, communication, and time management skills.

·         High level of proficiency with Microsoft Office and Google Workspace; comfort learning new systems.

·         Commitment to equity, inclusion, and serving youth from diverse backgrounds.

·         Ability to maintain confidentiality, professionalism, and attention to detail.

·         Adaptability, initiative, and a positive attitude

·         Ability to lift up to 25 pounds intermittently

·         Experience working in racially, ethnically, and socioeconomically diverse communities

·         Flexibility in work schedule, including ability and willingness to work evenings and occasional weekends.

·         Bilingual or multilingual (especially Spanish) preferred, but not required.

Compensation & Benefits

Salary: $50,000 – $54,000 annually, depending on experience

Benefits include:

·         Medical, dental, and vision insurance

·         401(k) retirement plan with employer contribution

·         Paid vacation, sick leave, and holidays

·         Supportive, mission-driven team culture

To Apply:

Please submit a cover letter and resume to:

Alyssa Mikels

alyssa@pyplus.org

789 NE 7th Street

Grants Pass, OR 97526

Priority consideration will be given to applications received by June 9, 2025; however, the position will remain open until filled. Incomplete submissions will not be considered.